HIPAA Data Retention Policy
Healthcare organizations need secure forms that comply with regulations to protect patient data at all times. At 123FormBuilder, we prioritize the security and confidentiality of your data. Our HIPAA Data Retention Policy demonstrates our commitment to compliance with HIPAA regulations, ensuring that we implement effective safeguards for sensitive health information.
Trusted by Leading Healthcare Providers
Why Healthcare Providers Trust 123FormBuilder
123FormBuilder helps medical organizations streamline data collection while maintaining strong security standards. Now part of Kiteworks, 123FormBuilder is a fully HIPAA-compliant form builder that handles all data safely and quickly.
- 100% secure form submissions
- End-to-end data encryption & detailed audit logs
- Role-based permissions for employees & staff
- Legal protection with BAAs
- Integration with CRM, EHR, & cloud storage systems
- Mobile-friendly, responsive forms for patients & staff
Strong HIPAA Data Retention Policies For Extra Security
123FormBuilder follows a strict HIPAA data retention policy to ensure patient privacy and prevent unauthorized access.
The following proactive measures reduce the risk of data breaches, ensuring healthcare professionals have continuous access to critical patient information.
- All PHI data will be automatically deleted 5 days after submission
- Data accessibility is ensured via daily encrypted backups
- Secure PHI transmission is guaranteed with secure notifications
Key Features of 123FormBuilder’s HIPAA Data Retention Policy
Automatic 5-Day Data Deletion
Form information from HIPAA accounts is automatically deleted after five days to protect against data exposure.
Daily Submission Archives
Receive a daily archive of submissions collected across the account, in a downloadable zip file, before any deletion is made.
No one can access your HIPAA account without your clear consent – not even the 123FormBuilder team.
Daily Wipes of the Testing Environment
No residual data remains in the replica or testing environment, as everything is cleaned up daily to prevent accidental exposure.
Extended Data Retention for Salesforce Users
The Salesforce integration allows the system to hold the data for up to 30 days, ensuring that no information is lost.
Encryption & Audit Logs
All data is encrypted in transit and at rest, and every data access and change are logged to make it easier to safely monitor activity.
Interested in our corporate plans?
Learn more about 123FormBuilder Enterprise and schedule a demo with our colleagues to explore how our solution can support your goals and organization.
Fill out the form, and our team will:
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Medical Consent Form
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Telehealth Appointment Form
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