{"id":3420,"date":"2022-05-24T07:50:25","date_gmt":"2022-05-24T07:50:25","guid":{"rendered":"https:\/\/123formbuilder.polarbuildingcleaning.net\/blog\/?p=3420"},"modified":"2022-09-20T07:33:44","modified_gmt":"2022-09-20T07:33:44","slug":"hipaa-compliant-online-intake-forms","status":"publish","type":"post","link":"https:\/\/123formbuilder.polarbuildingcleaning.net\/blog\/hipaa-compliant-online-intake-forms","title":{"rendered":"How to Keep HIPAA Compliant Online Intake Forms Secure"},"content":{"rendered":"

A HIPAA compliant online intake form is a secure and efficient way for healthcare providers to collect patient information digitally before the medical appointment for a quick and easy onboarding process. Intake forms usually collect sensitive patient data, such as personal information, medical history, or insurance details.\u00a0<\/span><\/p>\n

When patients share their data with a medical practice, they trust it’s being protected. So keeping electronic health records secure and away from potential data breaches is crucial if you seek to create a positive patient experience and a trustworthy reputation for your medical practice.\u00a0<\/span><\/p>\n

So how do you create HIPAA compliant online forms<\/a>, and how do you keep them secure? We have a couple of tips on following HIPAA regulations when building electronic forms and why online patient intake forms are superior to paper forms.\u00a0<\/span><\/p>\n

Here they are.\u00a0<\/span><\/p>\n

7 Tips to Ensure Your Online Patient Forms Are Secure<\/b><\/h2>\n

HIPAA compliance brings security protocols that add extra layers of protection to your online patient intake forms. Dental practices, hospitals, clinics, and healthcare organizations that handle patient information daily need HIPAA compliant forms to ensure the security of patients’ data. In their absence, patient data can become vulnerable to data breaches, malware, phishing, and ransomware attacks that could affect the patient’s experience with your organization and subject you to costly penalties.<\/span><\/p>\n

HIPAA compliant medical forms<\/span><\/a> create a secure and uninterrupted intake process for your patients while keeping your medical practice compliant with industry regulations. Take a look at the tips below on how you can achieve this.<\/span><\/p>\n

Make Your Form HIPAA Compliant<\/a><\/strong><\/b><\/p>\n

1. Create a Positive Patient Experience Using Intake Forms<\/b><\/b><\/h3>\n

You’ll want to make it easy for new and existing patients to access medical services and feel that you’re putting them first. But filling out paper forms can be a frustrating experience for patients when they have a medical emergency or have been sitting for hours in the waiting room.\u00a0<\/span><\/p>\n

Using online intake forms can help simplify<\/a> patient paperwork and have their data already collected before they come into your office for their appointment. That can also have a positive impact on your office staff’s productivity. Including HIPAA compliant online intake forms<\/a> in your onboarding process will reduce the waiting time, increase efficiency, and help you collect accurate medical data.\u00a0<\/span><\/p>\n

With 123FormBuilder, you can build user-friendly online intake forms that are easy to fill out. Patients can even upload supporting medical documents and safely share detailed information about their medical condition.<\/span><\/p>\n

2. Don’t Waste Hours Building Online Patient Forms<\/b><\/b><\/h3>\n

Besides creating a great healthcare experience for your patients, you also want to ensure your staff remains productive by removing unnecessary bottlenecks from the patient intake process. Quickly building online patient forms is one way to speed-up patient onboarding and streamline data collection in your medical and dental practice.<\/span><\/p>\n

Help your front desk staff reach maximum efficiency by equipping them with an easy tool that gives them more time to focus on the customer experience. Whether you need to create a <\/span>medical release form<\/span><\/a> or a <\/span>health insurance information form<\/span><\/a> (e.g., to issue insurance cards), 123FormBuilder’s drag & drop, no code <\/span>form builder<\/span><\/a> tool lets you create highly-customizable intake forms in minutes. You can either build one from scratch by adding the fields you need and styling it according to your brand or edit a pre-built template and launch it instantly.\u00a0<\/span><\/p>\n

3. Only Use HIPAA Compliant Cloud Storage<\/b><\/b><\/h3>\n

Whatever cloud storage service you choose, look for the HIPAA compliant plan<\/a>. For example, <\/span>Dropbox enables HIPAA compliance<\/span><\/a> for two of their packages. 123FormBuilder <\/span>integrates with Dropbox<\/span><\/a>; this way, you can rest assured that besides securely collecting patient data,<\/span> electronic health records are also safely stored<\/span><\/a>, in line with HIPAA regulations. Whenever you add a new service provider to your list, you will also need a BAA (Business Associate Agreement) to ensure that all covered entities handling PHI ensure the privacy and security of patient data.<\/span><\/p>\n

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4. Two-Step Verification<\/b><\/h3>\n

Increase the security of your patient intake system access by adding extra steps to the login process. Use multi-factor authentication to verify the user’s identity and ensure that only authorized office staff can access PHI. This security measure will help you minimize the risk of identity theft or a potential data breach.<\/span><\/p>\n

5. Password Authentication<\/b><\/h3>\n

HIPAA compliant online forms require extra protection as they’re handling sensitive data. 123FormBuilder makes sure you don’t skip any crucial step by asking you from the very beginning to create a login password that meets strict requirements.<\/span><\/p>\n

Another way to ensure online patient intake forms are HIPAA secure is to protect them with a password. This way, only pre-approved users and staff can access the forms, giving you peace of mind that ePHI is in safe hands. You can easily enable form password protection in your 123FormBuilder account.\u00a0<\/span><\/p>\n

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6. Enable Spam, Virus, and Malware Protection Services<\/b><\/h3>\n

Ensuring the safety and accuracy of the medical data you collect with your online intake form means identifying and tackling security threats early on. 123FormBuilder uses McAfee for antimalware and antivirus protection. You can also enable two CAPTCHA authentication options (Smart CAPTCHA, reCAPTCHA) or limit the number, type, or source of submissions to keep bots and spammers away from your forms.\u00a0<\/span><\/p>\n

We safeguard patient data privacy and integrity by proactively detecting potential harmful events and eradicating them before landing on your server, ensuring you remain HIPAA compliant online.\u00a0<\/span><\/p>\n

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7. Enable Electronic Signatures<\/b><\/h3>\n

Medical and dental practices usually collect informed consent from patients before undergoing a medical procedure. With 123FormBuilder, you can quickly obtain authorization with patient consent forms<\/a>, where you can add a field requesting the patient’s electronic signature. That saves the patient from a visit to your healthcare clinic to sign paper forms and ensures you share all the necessary information, reducing the risk of human error and focusing on the quality of the patient-doctor interaction.<\/span><\/p>\n

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Is 123FormBuilder HIPAA Compliant?<\/b><\/h2>\n

If you work in healthcare and want to collect PHI securely, you can rely on 123FormBuilder because it’s <\/span>100% HIPAA compliant<\/span><\/a>. Holding the compliance seal means we’re consistently taking advanced security measures on physical, technical, and administrative levels to allow you to build a secure and convenient digital workflow with HIPAA compliant online intake forms.\u00a0<\/span><\/p>\n

Among some of our security features, you’ll find:<\/span><\/p>\n