{"id":1018,"date":"2012-08-17T08:25:30","date_gmt":"2012-08-17T08:25:30","guid":{"rendered":"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/?p=1018"},"modified":"2024-10-25T14:23:35","modified_gmt":"2024-10-25T14:23:35","slug":"how-to-prefill-form-fields","status":"publish","type":"post","link":"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/how-to-prefill-form-fields\/","title":{"rendered":"How to prefill form fields with 123FormBuilder?"},"content":{"rendered":"\n<div style=\"padding: 1.5rem;border-radius: 8px;background-color: #96b3fb36\">\n  <span style=\"color: #575d74\">To prefill values from <b>Salesforce<\/b>, with a predefined static link, please follow the instructions from this article: <a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/123formbuilder-prefill-form-fields\/\">[Salesforce] Prefill Form Fields<\/a> and to learn how to set up dynamic prefill from Salesforce fields, please head to this article: <a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/123formbuilder-dynamic-prefill\/\">[Salesforce] Dynamic Prefill<\/a>.<\/span>\n<\/div>\n\n\n\n<div style=\"height:17px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div style=\"padding: 1.5rem;border-radius: 8px;background-color: #96b3fb36\">\n  <span style=\"color: #575d74\"> If you need to prefill an <b>embedded<\/b> form (a form published on your own webpage) please head to this article: <a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/how-to-prefill-fields-when-embedding-a-form\/\">How to prefill fields when embedding a 123FormBuilder online form?<\/a><\/span>\n<\/div>\n\n\n\n<div style=\"height:32px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div style=\"padding: 1.5rem;border-radius: 8px;background-color: #96b3fb36\">\n  <span style=\"color: #575d74\">To prefill values from <b>one form to another<\/b>, please follow the instructions from this article: <a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/how-to-pass-user-input-from-one-form-to-another\/\">How to pass user input from one form to another.<\/a>\n<\/span>\n<\/div>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-watch-our-video-tutorial-below\">Watch our video tutorial below<\/h2>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Prefill Forms with Custom Variables in 123FormBuilder\" width=\"640\" height=\"360\" src=\"https:\/\/www.youtube.com\/embed\/tBY6KPN4wIA?feature=oembed&#038;enablejsapi=1&#038;origin=https:\/\/www.123formbuilder.com\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<div style=\"height:32px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-start\">How to start<\/h2>\n\n\n\n<p>In order to prefill form fields with static values, you need a customized URL for your form, which you will share instead of the regular link. Normally, the link to your form looks like this: https:\/\/form.123formbuilder.com\/<strong>201140<\/strong>\/name-of-the-form, where <strong>201140<\/strong> is your <strong>form ID. <\/strong><\/p>\n\n\n\n<p>To introduce preset field values, you need a URL of this type:<\/p>\n\n\n\n<p class=\"has-text-align-center\"><b>https:\/\/form.123formbuilder.com\/sf.php?s=123formbuilder-201140&amp;control1111111=John&amp;control2222222=Doe<\/b><\/p>\n\n\n\n<p>where <strong><em>sf.php?s=123formbuilder<\/em><\/strong> is the key part that remains unchanged for all customized URLs, <strong><em>201140<\/em><\/strong> is your form ID and <strong><em>control1111111=John<\/em><\/strong> sets the preset value <em>John<\/em> for the form field with the ID <em>1111111<\/em>.<\/p>\n\n\n\n<p>Simply put, what you have to do is generate a URL that calls the form field for which you want to set a predefined value and assigns that value to it. You can prefill as many fields as you want within a form. URL parameter and value pairs are connected by ampersands (&amp;). By pair of parameters and values, we understand <strong>control1111111=presetValue<\/strong>. In this structure, <em>1111111<\/em> is the form field ID.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><a href=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/full-url-2-1.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"139\" src=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/full-url-2-1-1024x139.png\" alt=\"Create prefill URL\" class=\"wp-image-46044\" style=\"aspect-ratio:7.366906474820144;width:840px;height:auto\" srcset=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/full-url-2-1-1024x139.png 1024w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/full-url-2-1-300x41.png 300w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/full-url-2-1-768x104.png 768w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/full-url-2-1-1536x208.png 1536w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/full-url-2-1-2048x278.png 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>Have at hand a text editor\/notepad app and let&#8217;s go!<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-retrieving-the-field-ids\">Retrieving the field IDs<\/h2>\n\n\n\n<p><\/p>\n\n\n\n<p>First, let&#8217;s learn how to retrieve the field IDs we will need later. Note, there are multiple methods of retrieving a field&#8217;s ID.<\/p>\n\n\n\n<p>The easy way which we recommend is by using <b>Field details<\/b>. To find Field details, simply select a field on the form, and in the right side panel you will see the settings of the field. Under the <b>Field details<\/b> section, you will find the <b>Field ID<\/b> that can be used to create the URL you need. <\/p>\n\n\n\n<p><\/p>\n\n\n<div class=\"wp-block-image is-resized\">\n<figure class=\"aligncenter size-full\"><a href=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/Screenshot-2023-04-20-at-11.13.17.png\"><img loading=\"lazy\" decoding=\"async\" width=\"371\" height=\"904\" src=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/Screenshot-2023-04-20-at-11.13.17.png\" alt=\"Field details\" class=\"wp-image-46022\" srcset=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/Screenshot-2023-04-20-at-11.13.17.png 371w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/Screenshot-2023-04-20-at-11.13.17-123x300.png 123w\" sizes=\"auto, (max-width: 371px) 100vw, 371px\" \/><\/a><\/figure>\n<\/div>\n\n\n<p>If for any reason the method above does not suit you, you can also retrieve the fields&#8217; IDs with the <b>Inspect<\/b> method. Go to the <b>Preview<\/b> button to see the form preview. Place your mouse&#8217;s cursor over the field that you want the ID for, then click the right mouse button and select <b>Inspect<\/b>. The ID of the entire field will be listed after <b>data-id<\/b>. Note that you don&#8217;t need to take this step if you already copied and used the field IDs from <b>Field Details<\/b>.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img decoding=\"async\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/userdata123\/www\/autoresponders\/117\/Attachment-117862.gif\" alt=\"Prefill form fields\"\/><\/figure>\n<\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-create-the-prefill-url\">How to create the prefill URL<\/h2>\n\n\n\n<p>Next, we need to learn how to add the field IDs to a prefill link.<br>Follow these steps:<\/p>\n\n\n\n<p>1. Copy this link in your note app or any other place where you can edit text: <strong>https:\/\/form.123formbuilder.com\/sf.php?s=123formbuilder-201140&amp;control1111111=John<\/strong><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p>2. In your notepad\/text editor, replace the number <strong>201140<\/strong> with the ID of your Form. You can see your <b>Form ID<\/b> in the form link from the <b>Publish &gt; Share form<\/b> section. <\/p>\n\n\n\n<p>It will look like this: <em>https:\/\/form.123formbuilder.com\/<strong>6412631<\/strong>\/name-of-the-form<\/em> and the number here is the Form ID.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<p>3. Instead of control<b>1111111<\/b> insert the <b>Field ID<\/b> that you want to have prefilled. In our example, instead of control<b>1111111<\/b> we are using control106711761, following the example of the below screenshot.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/field-id.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"158\" src=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/field-id-1024x158.png\" alt=\"Field ID URL prefill\" class=\"wp-image-46046\" srcset=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/field-id-1024x158.png 1024w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/field-id-300x46.png 300w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/field-id-768x119.png 768w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/field-id-1536x237.png 1536w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/field-id-2048x316.png 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>4. Replace our value <strong>John<\/strong> with the text that you need instead. If you want to prefill your field with the text &#8220;Maria&#8221; simply write <strong>Maria<\/strong> after =.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/11-29_205327.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"131\" src=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/11-29_205327-1024x131.png\" alt=\"\" class=\"wp-image-48321\" srcset=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/11-29_205327-1024x131.png 1024w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/11-29_205327-300x38.png 300w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/11-29_205327-768x98.png 768w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/11-29_205327-1536x197.png 1536w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/11-29_205327.png 1678w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>5. Optional: Now, if you need to add another prefilled field in the URL, simply add it at the end of the link: &amp;control2222222=John and repeat steps 3-4. <\/p>\n\n\n\n<p>6. Copy the link you edited in your text app and now you can start sharing it with others. When they access this link, the value that you inserted after = will be prefilled in the chosen field. <\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-complex-scenarios\">Complex scenarios<\/h2>\n\n\n\n<p><\/p>\n\n\n\n<p>Here is some useful information for using prefilled form fields more efficiently in our <a href=\"\/\">form builder<\/a>. Note that we will use <strong>1234567<\/strong> as the form field ID. You will need to replace this example ID with the actual IDs of your form fields.<\/p>\n\n\n\n<p>a. <b>Preset values for Short text, Long text, Number, Email, Website fields<\/b>: You only need to include <b>&amp;control1234567=presetvalue<\/b> in the webform URL. Replace <b><em>presetvalue<\/em><\/b> with the value of your choice and <em>&amp;control1234567<\/em> with your control (form field) ID.<\/p>\n\n\n\n<p>b. <b>Preset values for the fields Name, Time<\/b>: In this case, the form field is split into several subfields. For example, the field Name contains a First Name and a Last Name. These two have separate IDs: First Name &#8211; 1234567<b>-1<\/b>, Last Name &#8211; 1234567<b>-2<\/b>. Therefore, the right syntax will be <b>&amp;control1234567-1=John&amp;control1234567-2=Doe<\/b>. If you&#8217;ve got more than two subfields, then go on using -3.<\/p>\n\n\n\n<p>c. <b>Preset values for Phone<\/b>: If you want to prefill the input of the Phone field, use this code: <b>&amp;control1234567=123-342-345<\/b>. However, make sure to use the format you&#8217;ve selected for the field.<\/p>\n\n\n\n<p>d. <b>Preset values for the Address field<\/b>: An Address field functions the same way as the Name field, just that here you&#8217;ve got five subfields and, consequently, five IDs, from 1234567-1 to 1234567-5. In addition, there is the Country field, which is a dropdown list. To preset a value for the list of countries, you need the following code: <b>&amp;control1234567-6=CountryName<\/b>.<\/p>\n\n\n\n<p>e. <b>Preset values for Dropdown and Single choice fields<\/b>: These fields allow for a single choice. This means that there is only one ID for the entire field. The syntax is <b>&amp;control1234567=ChoiceName<\/b>, where ChoiceName is the choice that you want to preset.<\/p>\n\n\n\n<p>f. <b>Preset values for Multiple choice fields<\/b>: Since this field type allows for multiple choices to be selected, a single ID is not enough. Every option will have its own ID, in order to function as a separate subfield. To precheck an option, use this code: <b>&amp;control1234567-0=yes<\/b>. As you can see, the first option is -0, next one -1, next one -2, and so on.<\/p>\n\n\n\n<p>g. <b>Preset values for Likert scales<\/b>: Each Likert scale statement has an individual ID. To preset a value for a Likert statement, use the following code: <b>&amp;control1234567=Neutral<\/b>, i.e. the value will be the name of the option that you want to have preset.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-advanced-tips\">Advanced tips<\/h2>\n\n\n\n<p><\/p>\n\n\n\n<p>To add a space in prefilled form fields, use the code <b>%20<\/b>. For example, to obtain the preset value <b><em>Fifth Avenue<\/em><\/b> for a field, you will need the following code: <b>&amp;control1234567=Fifth%20Avenue<\/b>.<\/p>\n\n\n\n<p>Certain symbols (<strong>%, &amp;, +, #<\/strong>) cannot be used inside your preset value as they will be interpreted by the browser as HTML URL encoding. Similarly, with the %20 used for spacing, <a href=\"https:\/\/www.w3schools.com\/tags\/ref_urlencode.ASP\">see here<\/a> what code you need to use to have these symbols interpreted correctly. Most symbols however can be written as they are (!, ?, -, ., @, (), comma, etc.), so no need for extra work!<\/p>\n\n\n\n<p>To open the form in a particular language, use the following URL: <em>https:\/\/form.123formbuilder.com\/sf.php?&amp;s=form-201140<b>&amp;language=es<\/b><\/em>. In this example, <b>language=es<\/b> changes the language to Spanish. Make sure to use the abbreviation of the desired language (such as <em><b>en<\/b><\/em> for English and <em><b>fr<\/b><\/em> for French).<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity is-style-wide\"\/>\n\n\n\n<p><b>Related articles<\/b><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/how-to-pass-user-input-from-one-form-to-another\/\">How to pass user input from one form to another?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/utm-tracking-for-embedded-forms\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to prefill UTM values in form fields<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/how-to-create-prefilled-hidden-fields\/\">How to create prefilled hidden form fields on 123FormBuilder?<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/123formbuilder-prefill-form-fields\/\">[Salesforce] Prefill form fields with a predefined link<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/123formbuilder-dynamic-prefill\/\">[Salesforce] Dynamic prefill<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/appexchange-123formbuilder-prefill-dropdown-with-picklist-values\/\">[Salesforce] Prefill dropdown with picklist values<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/how-to-prefill-single-choice-and-multiple-choice-form-fields\/\">[Salesforce] Prefill single choice and multiple choice fields<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/prefill-forms-in-salesforce-communities\/\">[Salesforce] Prefill forms in Salesforce Communities<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>To prefill values from Salesforce, with a predefined static link, please follow the instructions from this article: [Salesforce] Prefill Form Fields and to learn how to set up dynamic prefill from Salesforce fields, please head to this article: [Salesforce] Dynamic Prefill. If you need to prefill an embedded form (a form published on your own [&hellip;]<\/p>\n","protected":false},"author":13,"featured_media":-1,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[119],"tags":[59,1484,1482,1483],"class_list":["post-1018","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-faqs","tag-aaa_publish","tag-custom-url","tag-field-details","tag-prefill-form-fields"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to prefill form fields? | 123FormBuilder Help<\/title>\n<meta name=\"description\" content=\"Follow our step-by-step documentation on how to prefill form fields with the 123FormBuilder online form builder.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/how-to-prefill-form-fields\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to prefill form fields with 123FormBuilder?\" \/>\n<meta property=\"og:description\" content=\"Follow our step-by-step documentation on how to prefill form fields with the 123FormBuilder online form builder.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/how-to-prefill-form-fields\/\" \/>\n<meta property=\"og:site_name\" content=\"123FormBuilder Knowledge Base\" \/>\n<meta property=\"article:published_time\" content=\"2012-08-17T08:25:30+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-10-25T14:23:35+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/04\/full-url-2-1.png\" \/>\n\t<meta property=\"og:image:width\" content=\"2774\" \/>\n\t<meta property=\"og:image:height\" content=\"376\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"admin\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"admin\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"How to prefill form fields? 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