{"id":37634,"date":"2020-10-02T21:33:27","date_gmt":"2020-10-02T21:33:27","guid":{"rendered":"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/?p=37634"},"modified":"2024-01-29T15:57:32","modified_gmt":"2024-01-29T15:57:32","slug":"approvals","status":"publish","type":"post","link":"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/approvals\/","title":{"rendered":"Approval feature on your forms"},"content":{"rendered":"\n<p>With the approval feature, you can specify the sequence of steps required to mark a submission as accepted or rejected and from whom to request the approval of your form submissions. You can request approval from a single person, or create a chain approval workflow.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How to enable approvals on your forms | 123FormBuilder\" width=\"640\" height=\"360\" src=\"https:\/\/www.youtube.com\/embed\/FN5phWBkC90?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>It will transform your daily tasks into an automatic process. Build an approval workflow on your form, add the&nbsp;recipients and we will email them automatically.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity is-style-wide\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-configuration\">Configuration<\/h2>\n\n\n\n<p>Start by going to your form&#8217;s&nbsp;<b>Approvals<\/b> section.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-164.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"487\" src=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-164-1024x487.png\" alt=\"Approvals section\" class=\"wp-image-47645\" srcset=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-164-1024x487.png 1024w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-164-300x143.png 300w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-164-768x366.png 768w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-164-1536x731.png 1536w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-164.png 1912w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>Enabling this feature will automatically create three email templates.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-165.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"487\" src=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-165-1024x487.png\" alt=\"\" class=\"wp-image-47646\" srcset=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-165-1024x487.png 1024w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-165-300x143.png 300w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-165-768x366.png 768w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-165-1536x731.png 1536w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-165.png 1912w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<p>You can<a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/managing-custom-email-templates\/\"> customize the email templates<\/a> to your liking at any time by going to the <b>Emails<\/b> section.<\/p>\n<\/div><\/div>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/Screenshot-2023-11-22-at-14.35.17.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"487\" src=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/Screenshot-2023-11-22-at-14.35.17-1024x487.png\" alt=\"Approvals emails\" class=\"wp-image-47648\" srcset=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/Screenshot-2023-11-22-at-14.35.17-1024x487.png 1024w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/Screenshot-2023-11-22-at-14.35.17-300x143.png 300w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/Screenshot-2023-11-22-at-14.35.17-768x366.png 768w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/Screenshot-2023-11-22-at-14.35.17-1536x731.png 1536w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/Screenshot-2023-11-22-at-14.35.17.png 1912w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>Coming back to setting up Approvals, click on <b>Add approver<\/b> and type the email address of the person who will receive the submission. You can manually input the email address to which the approval email to be sent to or you can select a field from the form (in the below case, Email address field).<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-166.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"487\" src=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-166-1024x487.png\" alt=\"Add approver\" class=\"wp-image-47649\" srcset=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-166-1024x487.png 1024w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-166-300x143.png 300w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-166-768x366.png 768w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-166-1536x731.png 1536w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-166.png 1912w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>There are two options available in the first step: to email all submissions to the approver (this is selected by default, like in the above screenshot) or to establish some branching rules. <\/p>\n\n\n\n<p>Let&#8217;s take an example of branching rules. For example, in the below screenshot, we are interested in the Date field. You have the option to select the rules that refer to Date field: <em>is not, contains, does not contain<\/em>, etc. <\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-167.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"487\" src=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-167-1024x487.png\" alt=\"Branching rules\" class=\"wp-image-47650\" srcset=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-167-1024x487.png 1024w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-167-300x143.png 300w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-167-768x366.png 768w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-167-1536x731.png 1536w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-167.png 1912w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>Once you have selected the condition, you have to input the logic based on which the approval email is sent.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-168.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"487\" src=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-168-1024x487.png\" alt=\"Condition\" class=\"wp-image-47651\" srcset=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-168-1024x487.png 1024w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-168-300x143.png 300w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-168-768x366.png 768w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-168-1536x731.png 1536w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-168.png 1912w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>There might be cases in which one condition is not enough, so the plus sign allows you to add another rule.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-169.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"487\" src=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-169-1024x487.png\" alt=\"Multiple conditions\" class=\"wp-image-47652\" srcset=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-169-1024x487.png 1024w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-169-300x143.png 300w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-169-768x366.png 768w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-169-1536x731.png 1536w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-169.png 1912w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>Use either the connector&nbsp;<b>AND<\/b>&nbsp;or&nbsp;<b>OR<\/b> to link your conditions. If you are familiar with our <a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/branching-conditional-logic-guide\/\">Rules<\/a> feature, this follows the same structure and logic.<\/p>\n\n\n\n<p>After saving the approval chain, here is how it is going to be displayed:<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-170.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"487\" src=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-170-1024x487.png\" alt=\"Approvals\" class=\"wp-image-47653\" srcset=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-170-1024x487.png 1024w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-170-300x143.png 300w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-170-768x366.png 768w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-170-1536x731.png 1536w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-170.png 1912w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>If you need to create a chain approval workflow, you can add a second approver by either selecting the email address field from the form or manually input an email address. <\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-171.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"487\" src=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-171-1024x487.png\" alt=\"Chain approval\" class=\"wp-image-47654\" srcset=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-171-1024x487.png 1024w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-171-300x143.png 300w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-171-768x366.png 768w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-171-1536x731.png 1536w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-171.png 1912w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p> You can edit or delete&nbsp;your form&#8217;s approval rules at any given time by simply hovering over the approval rules and clicking on Edit or Delete button. <\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-172.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"487\" src=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-172-1024x487.png\" alt=\"Edit\/delete approvals\" class=\"wp-image-47655\" srcset=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-172-1024x487.png 1024w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-172-300x143.png 300w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-172-768x366.png 768w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-172-1536x731.png 1536w, https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-172.png 1912w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<div class=\"warningBox\"><span style=\"font-size: 16px\"><p><b>Important Notes<\/b><\/p>\n<ul><li>The approval process will be stopped immediately when the submission entry was rejected by one person.\n <\/li><li>The approval status can be checked in the Submissions table on every submission entry.<\/li><\/ul><\/span><\/div>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity is-style-wide\"\/>\n\n\n\n<p><b>Related articles<\/b><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/setting-up-notifications-in-123formbuilder\/\">Setting Up Notifications in 123FormBuilder<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/custom-template-variables\/\">Custom template variables<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>With the approval feature, you can specify the sequence of steps required to mark a submission as accepted or rejected and from whom to request the approval of your form submissions. You can request approval from a single person, or create a chain approval workflow. It will transform your daily tasks into an automatic process. [&hellip;]<\/p>\n","protected":false},"author":49,"featured_media":-1,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[122,87],"tags":[780,782,781],"class_list":["post-37634","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-123-form-builder","category-notifications","tag-approvals","tag-enable-approvals","tag-how-to-set-approvals"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Approvals | 123FormBuilder Docs<\/title>\n<meta name=\"description\" content=\"Transform your daily tasks into an automatic process. Build an approval workflow on your form, add approvers, and send automatic emails. Learn more!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/approvals\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Approval feature on your forms\" \/>\n<meta property=\"og:description\" content=\"Transform your daily tasks into an automatic process. Build an approval workflow on your form, add approvers, and send automatic emails. Learn more!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/123formbuilder.polarbuildingcleaning.net\/docs\/approvals\/\" \/>\n<meta property=\"og:site_name\" content=\"123FormBuilder Knowledge Base\" \/>\n<meta property=\"article:published_time\" content=\"2020-10-02T21:33:27+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-01-29T15:57:32+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/cdn.marketing123.123formbuilder.com\/wp-content\/uploads\/sites\/3\/2023\/11\/image-164-1024x487.png\" \/>\n<meta name=\"author\" content=\"Julia\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Julia\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Approvals | 123FormBuilder Docs","description":"Transform your daily tasks into an automatic process. 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