Employee Grievance Form Template

An employee grievance form is used when an employee wishes to file a grievance. There are several items that are usually included, such as the situation that triggered the grievance and the proposed solution. Usually done on paper with a signature, you can speed up the process and move it online. The employee grievance form can be digitally signed and automatically reach your human resources department. All you have to do is start with this form template and customize it based on your company requirements using our form builder. The link to the online form can be shared by email or made available to all your employees.

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Start with this template

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Frequently Asked Questions

What can an employee file a grievance for?

An employee usually files a grievance when they are affected in a negative way by the employer. It can be a company policy or related to a contract or agreement. It’s easy to digitize the process and use an employee grievance form to automate the flow of data.

How can a grievance be rejected or accepted?

When an employee grievance form is used, you can use our Approval Chain feature and set up a member of the HR team to accept or reject the grievance prior to reaching the decision makers.

Customize template

Help settle sensitive situations in the workplace with this employee grievance form template. You can tailor all parts of this form to your requirements, with no coding necessary. All you need is to drag and drop to remove or add any questions. Text boxes, dropdowns, radio buttons, Likert scales, file uploads and signatures: it’s all there. Furthermore, you can control the notifications so that key personnel are notified of each new report.

Publish template

Once you’ve customized the employee grievance form, click the Publish button to activate it. Then you’ll want to share the form in a variety of ways. One possible option is to place it on a page of your private employee website (intranet). Simply paste the short code snippet we provide. Alternatively, share the form only upon request. Just send the direct link provided by 123FormBuilder. The form features a responsive design, so you can be confident that it will work easily on mobile devices as well as desktops.

Collect & manage data

Submissions to this confidential employee grievance form are securely stored in their own database hosted by 123FormBuilder. You have the option to export the data to Excel, CSV and PDF, or continue to work with the data in within 123FormBuilder. Additionally, a variety of apps can integrate with the form, just check out the Applications section in the menu.

Optimize processes

An online form is a discreet way to allow your employees to voice their concerns and feel safe while doing so. They can enter the report information at their convenience, and with more privacy than a paper form or a Word file, which could be accidentally seen by others. By configuring notifications, multiple individuals—including supervisors—can be immediately notified as appropriate.

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