Google Forms: How to Use Google Forms

Google Forms is one of the most flexible tools in the Google Workspace suite. Originally, it was a survey feature within Google Sheets that was designed to help users gather data and manage responses efficiently. This link remains strong; the quickest way to incorporate your data into a new or existing Google Sheets is to create a form directly from Google Sheets, ensuring a seamless data connection and efficient workflow.

When Google Forms emerged as an independent application in early 2016, it became a formidable competitor to other form builders like 123FormBuilder. 

It is a very appealing option because it provides a simple yet powerful service. Integrated into the Google Workspace ecosystem, it improves workflow and productivity. When used with Gmail for communication, Google Sheets for data analysis, and Google Drive for storage, data collection becomes seamless and highly efficient.

This tutorial guide is a comprehensive resource, equipping you with a wide range of how-tos for using Google Forms. It covers everything from the basics to advanced features, delves into Google Forms add-ons, and specific industry use cases, and even explores alternatives to Google Forms. By the end of this guide, you’ll be a proficient user, well-versed in both the tool itself and its best alternatives, especially 123FormBuilder.

Tutorials

Before going into how Google Forms works, you must know how to create a Google Account. You need one to be able to take advantage of the form features we will talk about in this article. To sign up for a Google account, follow these steps:

• Choose an Account type: personal or business
• Fill out the fields with your personal information

• Choose Create Account
• Provide your name
• Enter and confirm a password for the account
• Choose Next
• Select Next
• You’re done! 

Let’s see how you can create basic forms with Google Forms and what features can help you get profitable results. Start by creating a new form from Google Forms by pressing Blank, or from Google Drive by selecting New and choosing Google Forms from the menu. There, pick Blank Form and give it a name. Now, you can add any field that is available and build your online form. 

Form Creation

How to Create a Google Forms Job Application

One of the most useful form use cases is creating a job application, and Google Forms is a simple tool that can bring it to life. Learn how to create a job application form on Google Forms from scratch and discover a much more complex yet user-friendly solution in 123FormBuilder.

While Google Forms can assist in creating job application forms, 123FormBuilder offers more advanced features and versatile templates and designs for various use cases. You can start from scratch or pick an existing job application form template and go from there. 

How to Create a “Contact Us” Google Form

A contact form not only makes the process of gathering information more professional but also ensures that you can assist users at any time, thus improving customer satisfaction significantly. You can do a simple one with Google Forms, or you can choose a ready-to-use template from 123FormBuilder and further customize it to fit your needs like a glove.

How to Make a Google Forms Survey

Surveys are great tools for collecting customer feedback and conducting research, among other things. They are versatile enough to work for any industry and provide useful insights. And you can create a simple survey with Google Forms. You can also choose a free template from 123FormBuilder that you can customize to better suit your needs, if you feel like it, of course. 

The Best Google Forms Survey Templates

Starting with a template can be very helpful whether you’re new to using form builders like Google Forms or need to create a new form. Here, you can explore some Google Forms templates that make your work easier and discover alternative templates for each of them from 123FormBuilder.

How to Make a Poll in Google Forms

Polls offer a quick and efficient way to collect opinions and feedback from a wide audience, providing valuable insights. Google Forms offers a user-friendly platform for creating customized polls to suit your specific needs, whether it’s gathering opinions, conducting surveys, or making decisions. Learn how to make a poll in Google Forms and how 123FormBuilder can help you take your poll to the next level. 

How to Create a Quiz with Google Forms

Quizzes are valuable tools for different purposes, including education, training, and engagement. They can assess knowledge and understanding, reinforce concepts, and offer feedback. Quizzes can be timed, scored, or graded and may include multiple-choice, true/false, and fill-in-the-blank questions. This article teaches you how to create an online quiz using Google Forms.

How to Create an Assessment in Google Forms

Google Forms offers choice fields that enable you to present a question and multiple possible answers, where one or more may be correct. This provides a very user-friendly experience for respondents to read and answer the questions. Google Forms has a clean design and functions well on any device, but it may lack some useful features you can find with 123FormBuilder. 

9 Google Forms Templates for Business

Business forms include work orders, recruiting, and approvals, which you can create using a completely free tool like Google Forms. But there are other options around, such as 123FormBuilder, which provides form templates to help you out. 

How to Create a Consent Form in Google Forms

Consent forms are essential in many industries, including medical, business, and events, and they supply a legal safeguard for the services provided. Speed and efficiency in building these forms can be advantageous for organizations, and Google Forms, as a well-known form builder, satisfies this demand. However, its possible restrictions in customization can prompt organizations to go elsewhere.

How to Create a Purchase Order in Google Forms

Purchase orders are indispensable to commerce because they serve as a structured communication tool between seller and buyer. They are precursors to invoices because they set the terms and conditions for the purchase. You can create one with Google Forms by following a set of simple steps. You can also use a form template from 123FormBuilder that you can customize to fit your branding or build one from scratch easily. 

How to Create a Google Forms Event Registration

One of the basic forms you can create for your business is the event registration. Google Forms, like the well-known form builder it is, is ready to take care of your basic demands. But if you want your event to draw as much attention as possible from the first moment, you will look for a solution that lets you personalize every aspect of your online form.

How to Create an Order Form in Google Docs

It’s not the easiest process to create an order form in Google Forms. That is because, to make the form more interactive, you must use several Google Suite tools – Google Docs, Google Sheets, and Google Forms. In the end, you juggle many different things to get an incomplete result because your Google-powered order form will lack calculations and payment processing. But there are other options available that simplify your form creation and optimization process. 

How to Make a Google RSVP form

A successful event requires careful planning, and people are a crucial part of the enjoyment. Knowing how to create a Google RSVP form and share it with guests helps organizers prepare and streamline event logistics. You can use a basic Google form for this purpose or explore additional customization, integration, and features available through platforms like 123FormBuilder.

Features

How to Create Google Forms on a Mobile Device

Google Forms is a popular tool for creating surveys and quizzes because it’s easy to use and works well with other Google services. However, with more people using mobile devices, it’s important to be able to create and use forms on both desktop and mobile. You can create and share Google Forms on your mobile device, making it convenient to collect data from anywhere. Additionally, we’ll show you how to use 123FormBuilder on mobile to make your data collection even more efficient.

How to Use Dynamic Fields in Google Forms

Using dynamic fields in Google Forms to prefill forms presents numerous benefits for both form creators and users. However, Google Forms does not have this feature built-in. To learn how to use dynamic fields in Google Forms, you must resort to installing an add-on. Or you can go for an alternative like 123FormBuilder to simplify things. 

How to Upload Files using Google Forms

Google Forms are user-friendly and extensively used. However, permitting file uploads requires certain settings. Whether you’re collecting assignments, photographs, or other files, adding file uploads to your Google Forms can help you collect data more efficiently. This guide will walk you through the necessary steps to add a file upload feature to your Google Form to efficiently gather documents and files from respondents.

How to Make Your Google Form Public

Google Forms is an excellent tool for creating surveys, quizzes, and data collection. But what if you want to get information from more than your coworkers or classmates? Making your form public enables anybody with an internet connection to access and submit responses, resulting in useful insights and increased involvement. Read this article to learn how to make your Google Form public.

How to Use Google Forms Offline

Forms are essential for data collection, and Google Forms is a popular option because of its ease and convenience. However, it has a fundamental limitation: it needs an internet connection to function. This can be especially problematic in locations with intermittent internet or when working remotely without access to the internet. Fortunately, you can learn how to use Google Forms offline, a reliable alternative.

How to Use QR Codes to Track Attendance with Google Forms

QR codes are becoming increasingly popular for streamlining various processes, particularly for attendance tracking. By integrating QR codes with Google Forms, you can create an efficient and user-friendly system for monitoring attendance. In this article, we will explore how to use QR codes to track attendance using Google Forms.

How to Add a Link to a Google Form

Adding a link to your online form can enhance its usefulness and improve the user experience. Let’s go through the steps for adding a link to your Google Form. As a bonus, we’re including our own 123FormBuilder, which you can use to create and use online forms safely and for free.

How to Add an Upload Button in Google Forms

Google Forms proves invaluable for gathering essential data to support your business operations. The good news is you can incorporate an upload button to Google Forms to streamline workflows, mitigating the risks of errors associated with manual data entry and processing. Or you can use 123FormBuilder to do the same.

How to Close a Google Form

Understanding when to close a form is equally vital to understanding how to generate one. Whether you’re planning an event, collecting job applications, holding a survey, setting a deadline, or limiting the number of replies, it can help you manage resources, maintain data integrity, and provide a positive user experience. Learn how to close a Google Form to avoid redundant data and organize the best events.

How to Create a QR Code for Google Forms 

The process of generating a QR code for a Google Form is more complicated and less convenient than the QR code itself. Unlike online form builders such as 123FormBuilder, Google Forms does not offer a built-in QR code generator. However, we will provide a step-by-step guide to help you through the process and address any issues that may come up.

How to Add Ranking Questions in Google Forms

Adding ranking questions to your Google Forms surveys or questionnaires enables respondents to prioritize or rank a list of items based on their preferences, perceptions, or experiences. This question type is valuable for gathering insights into participant preferences, importance, or satisfaction levels. Learn how to add ranking questions in Google Forms and discover a simple alternative with 123FormBuilder.

How to Create a Google Forms Expense Tracker

Creating an expense tracker form has numerous advantages, including enhanced budgeting, financial awareness, expense control, tax deductions, financial planning, responsibility, documentation, and analysis of spending patterns. To develop a Google Forms expense tracker, first design a Google Form to collect expense information and then use Google Sheets to organize and analyze the data.

How to Prepare a Time-off Request Form in Google Forms

Streamlining the process for employees to request time off is important for a fair, efficient, and well-documented approach. Using Google Forms to create a time-off request form makes it easier for employees to communicate their needs. This method fosters transparency and consistency in handling time-off requests across the organization, making it an essential tool for both management and staff.  Ditch complexity with 123FormBuilder’s drag-and-drop interface for creating custom time-off request forms quickly.

How to Send Conditional Emails Based on Google Forms Responses

Sending conditional notification emails based on responses from Google Forms allows you to deliver personalized, timely, and targeted communication to recipients. This results in ultimately improving engagement, efficiency, and user experience. Unfortunately, Google Forms does not have an integrated feature of the sort, so you must resort to add-ons, or to using an alternative like 123FormBuilder to simplify the entire process. 

How to Use Linear Scale Questions in Google Forms

Surveys are more effective when the right types of questions are utilized. Linear scales in surveys involve rating multiple aspects or statements displayed vertically, using the same scale for each. Discover how to use linear scale questions in Google Forms and explore a straightforward alternative in 123FormBuilder. 

How to Add Multiple Columns in Google Forms

Google Forms is easy to use and quick to set up but offers limited features, particularly in design and layout capabilities, with multi-column layouts not available as a standard option. Explore how to add multiple columns in Google Forms and how 123FormBuilder can become an effective form-building alternative with extensive design options.

How to Prefill a Google Forms 

Completing various forms for registrations, doctor’s offices, or school surveys can often feel tedious. However, with online forms, you can streamline this process using Google Forms prefill, automatically populating certain fields with information from previously filled forms. Learn how to prefill a Google Forms and then discover a more powerful solution from 123FormBuilder.

How to Collect Email Addresses with Google Forms

Google Forms is a useful application that allows you to collect email addresses for a variety of purposes. This approach not only allows for direct engagement with respondents, but also fulfills a variety of functional responsibilities, ranging from marketing to data administration. Discover how to collect email addresses with Google Forms and find an easy alternative in 123FormBuilder.

How to Save a Google Form as a PDF

Learn how to convert a Google Form into a PDF file so that you can easily share it in both printed and digital forms. Follow these steps to smoothly convert your form into a PDF document, or give 123FormBuilder a try. It’s a great alternative that allows users to quickly save their online forms as PDFs. 

How to Create Google Forms Reports

To effectively analyze and present form data, you require a comprehensive solution capable of addressing all your queries. With Google Forms, you can create informative reports using Google Sheets spreadsheets. Or you can skip that and enjoy 123FormBuilder’s robust form reporting abilities and features. 

How to Make a Pie Chart in Google Forms

Simplifying complex data is crucial for understanding more about the information in many fields. Pie charts are valuable tools for this purpose, effectively displaying the composition of a whole by depicting its individual parts. This guide will outline how to create pie charts to present data effectively using Google Forms.

How to Add Superscript Characters in Google Forms

A superscript character is a letter or number positioned slightly above the normal line of text. This formatting flexibility allows for a more dynamic and informative form design, making it possible to include scientific notations, mathematical equations, or even footnotes in a more structured and visually appealing way. With a bit of creativity, your Google Forms can move beyond basic text inputs, offering a richer experience for both form creators and respondents.

How to Recover Deleted Responses from Google Forms

No matter how careful you are, you run the danger of deleting responses that you later realize you need. If this happens, you’ll need to know how to retrieve lost Google Form responses. Sadly, Google Forms doesn’t have the ability to restore a previous version of the edited story. However, 123FormBuilder does sport this feature, and you can quickly learn to use it. 

How to Use Google Forms for Inventory Management

Google Forms can be a great solution for managing detailed tasks such as inventory management. If you need a free solution that integrates with Google Sheets to transfer your data from forms to spreadsheets, you can use Google Forms for inventory management. Learn how to do this and how you can transition to a more powerful solution like 123FormBuilder.

How to Make Google Forms Anonymous

Online forms are an excellent way to gather feedback quickly and correctly. However, depending on how the information is to be collected, you may require a specific style of form. This is where anonymous forms come in. They offer a safe and confidential environment for respondents to share their opinions, allowing you to obtain useful feedback. Learn how to make Google Forms anonymous and reap the benefits.

How to Add a Google Form to Google Classroom

Adding a Google Form to your Google Classroom is simple. It can be done just like adding a document, link, video, or any other file. This process enables you to efficiently gather information or create assessments for your students. And you can also learn how to add a 123FormBuilder form to Classroom. 

How to Create a Custom Google Forms Confirmation Message Based on Responses

Creating custom Google Forms confirmation messages based on responses is a powerful way to personalize your interactions and enhance the respondent’s experience. Read this guide to understand how to tailor confirmation messages to the specific answers provided, adding a personal touch that makes each respondent feel acknowledged.

How to Create a Google Forms Approval Workflow

Approval workflows are designed to streamline the process of reviewing and approving requests, proposals, or submissions. They are essential for managing various organizational needs, such as expense reports, leave applications, purchase requests, and project proposals. Learn how to create a Google Forms approval workflow to simplify workflow creation and management and integrate it with the broader suite of Google Workspace tools.

How to Add Choice Eliminator to Google Forms

A choice eliminator feature automatically removes options from a form once they are selected or reach their limit. Although Google Forms is a popular platform for creating forms, it lacks some features such as this one. However, you can fill this gap with the Choice Eliminator add-on. In this article, we’ll show you how to add Choice Eliminator to Google Forms for smoother form management.

How to Change the Font in Google Forms

Whether building a survey, registration form, or feedback questionnaire, every part of the design, including font selection and layout, has a significant impact on the user experience. Although Google Forms has some basic font alteration choices, its simplicity hides a lack of deeper features, limiting creativity and functionality. Explore it further and discover an effective alternative in 123FormBuilder.

How to Add a Multiple-choice Grid in Google Forms

While Google Forms’ fundamental field types, such as single and multiple-choice, provide simplicity and ease of customization, sometimes you need greater adaptability. Join us as we learn how to set up the dynamic multiple-choice grid field in Google Forms. Additionally, discover how Likert scale fields may improve your forms with 123FormBuilder.  

How to Make a Header Image in Google Forms

You can customize Google Forms to some degree, but sometimes, you may need to change more than the features it is capable of. Learn how to set up a header image in Google Forms to make your online form more attractive to responders. Discover how 123FormBuilder can help you create a more complex online form from a design perspective.  

How to Create a Dropdown in Google Forms

Adding dropdowns in your form can make it look and feel unique. Learn how to create a dropdown in Google Forms that allows you to add preset answers the responder can choose from. Simplify your long list of options to avoid cluttering the page and get the responses you need. Or use 123FormBuilder’s dropdown field, which further simplifies form creation.

How to Set Time Limits in Google Forms  

Google Forms allows you to set active periods for form submission collecting. This gives you complete control over your form’s availability. Setting a submission deadline, for example, is critical when creating an event registration form. We’ll show you how to add a time limit to your Google Form and introduce you to the more complex and versatile scheduling options of 123FormBuilder.

How to Set Up Google Forms Email Notifications

Email notifications for form replies play an important role in keeping users informed and organized. While Google Forms provides a quick and easy way to set up email notifications, it’s crucial to remember that their system may lack complex features and functionalities present on other platforms. That could be a disadvantage for customers seeking more customization options, such as those offered by 123FormBuilder.

How to Add Calculated Fields in Google Forms

You can use Google Forms to collect data from respondents. However, it does not come with the built-in ability to make calculations based on input data. A tricky workaround is using a spreadsheet to do the heavy lifting. Or you could switch to an effective solution like 123FormBuilder. 

How to Use Google Forms for Scheduling

Scheduling is essential for any business that provides real-life services. Most online form builders, including Google Forms, offer a straightforward solution involving scheduling options for responders. Without any need for coding expertise, learn how to use Google Forms for scheduling so you can create a form to gather all necessary booking details. 

How to Translate a Google Form

There are many cases where Google Forms is the right solution for your form building needs. However, sometimes respondents speak a different language than the one you designed the form for. With certain workarounds, you can learn how to translate a Google Form to make communication easier for everyone involved. 

How to Upload Images to Google Forms

Forms must be engaging and beautiful for respondents to complete. You can quickly modify your form and make it unique by uploading photos for various purposes. Whether you want to create an order form, a registration form, or a feedback form, we will walk you through the process step by step using Google Forms and 123FormBuilder.

How to Set Event Registration Limits in Google Forms

Event planning and management require rigorous attention to detail, particularly when it comes to guest registrations. Streamlining this procedure and keeping correct records are critical to the success of every event. While Google Forms is a popular tool for creating event registration forms, restricting the number of attendees is critical to preventing overbooking. Here is everything you need to know about setting event registration restrictions in Google Forms.

How to Create Conditional Questions in Google Forms

Event planning and management require rigorous attention to detail, particularly when it comes to guest registrations. Streamlining this Google Forms is a flexible tool for data collection, and one of its most useful features is the ability to compose questions with conditional logic. These questions are displayed based on past responses, ensuring that your survey or form is appropriate for each respondent. And if the setup is too basic for you, you always have a more complex ally in 123FormBuilder. 

How to Add Signatures to a Google Form

Google Forms often offers a wide range of features. Sometimes, users want to include an electronic signature on their form. You will immediately notice that Google doesn’t have a built-in signature, so you must use an add-on as a workaround. Or go for 123FormBuilder, which offers e-signatures starting with the free plan. 

Integrations

How to Set Up a Google Forms-Salesforce Integration

Salesforce is a cloud-based solution that provides customized services for all industry sectors and company functions, including sales, marketing, finance, HR, operations, and customer service. Despite its versatility, seamlessly transferring data from Google Forms to Salesforce is not a built-in feature. This process often involves manual steps, such as exporting data from Google Forms and importing an Excel file into Salesforce or using a third-party app like Zapier.

How to Add a Google Form to Weebly

Using Weebly for website creation is intuitive and user-friendly. More than once, you will attempt to collect data through your website using forms. Learn how to add a Google form to Weebly and discover 123FormBuilder, a different form builder solution that may prove more useful to you.

How to Add Payment Methods on Google Forms

Looking to collect more than just data with your forms? While Google Forms provides an intuitive form-building experience, you might need some assistance integrating a payment processor into your form. Setting up payment processors is much easier with a tool like 123FormBuilder. 

How to Embed Google Forms in Wix

If you want to smoothly incorporate forms into your Wix site to collect money, signatures, or valuable user data, you’ve come to the perfect spot. While embedding Google Forms is simple, we’ll also look into various form-building tools that can provide even more value. Let’s look at how to integrate a Google Form in your Wix website and find a better option to improve your form-building experience.

How to Embed Google Forms into Your WordPress Site

Embedding Google Forms into their WordPress site offers various advantages for website owners, bloggers, and businesses seeking to interact with their audience, gather data, or provide online services. Learn how to embed Google Forms into your WordPress site to significantly enhance your site’s interaction with visitors.

How to Embed a Google Form in an Email

Including a Google Form in an email is a direct way to interact with both current and potential customers, helping businesses expand. This method can be used on various platforms like social media, webinars, and emails for activities such as quizzes, surveys, or newsletters. By integrating a Google Form in an email, businesses can easily collect important insights and feedback while creating meaningful interactions with their audience.

How to Embed a Google Form

You can use forms as part of your routine to collect valuable and actionable data. After creating your template, you must learn how to embed a Google Form on your website, through email or by sharing a link. It can be just as easy, if not even easier, to share a form made with 123FormBuilder. 

Security

How to Access and Set Up Google Form Analytics

Assume you’ve created the ideal Google Form, disseminated it, and received responses. The next critical step is to conduct a complete analysis of this data. A thorough study of the acquired data can provide invaluable insights, giving you a competitive advantage in a variety of fields. The Google Forms analytics process allows users to extract important data from various question types. 123FormBuilder is an alternative to Google Forms for a more versatile form creation experience.

How to Add CAPTCHA in Google Forms

While technology simplifies data collecting, storage, and analysis, it also exposes data to potential spoofing and spam attacks. This is especially true in the absence of appropriate security measures. Protecting your forms against spam and improving security is simple with CAPTCHA and the right software. Implement CAPTCHA into Google Forms and 123FormBuilder for better security and user experience.

How to Password Protect A Google Form

Password protection is a popular feature since it increases form security and prevents unwanted submissions. Restricting access to your form lets you control who responds and protects critical or sensitive information. It also aids in collecting only important information, avoiding unnecessary user data. Learn how to do that with Google Forms and 123FormBuilder.

Are Google Forms Secure?

Google Forms is a great free tool for many types of users and industries, but is it secure enough for everyone? Learn if it is the right tool for you or choose a more robust solution. 123FormBuilder features a comprehensive array of cutting-edge security measures and protocols, as well as very granular security settings for you to customize your experience and feel protected every step of the way.

Use Cases 

Who benefits from using Google Forms? Well, everyone. It’s a simple tool with free and accessible forms and form functions. It allows you to collect and store actionable data through online forms, thus providing you with enough insights to optimize your business. 

To better understand how Google Forms can help you and your business, let’s delve into some popular use cases from various niche markets. 

Educators and Teachers

Google has many useful tools for educational purposes, including Google Classroom, Google Workspace for Education, and Google Meet. Google Forms is a favored tool for teachers and educators because it allows them to build surveys and quizzes, track student progress, and ask for feedback. 

Using Google Forms, teachers and educators can automatically assign points to each question or add feedback to quiz answers. They can also send certificates of completion after students fill out the quiz, survey, or test, congratulating them for a job well done.

Nonprofits

Although nonprofit organizations make do with a limited budget, they need tools to help them. Managing donations and expenses, surveying donors, tracking volunteer activity and hours – these are just a few of the possibilities. 

With Google for Nonprofits, they can access Google Workspace and Google Ad Grants at lower costs or for free to optimize internal and external operations. With online forms, nonprofits can collect feedback and support from communities, as well as information that helps them understand more about what they’re doing right and where they need to work harder. Of course, they can also keep in touch with supporters from all over the world. 

Researchers

Google Forms is a survey tool at heart, so you have a companion if you are surveying your family members, colleagues, or patients participating in drug trials. The user-friendly interface allows you to quickly get answers to your questions. 

Google Forms is an accessible way to collect survey data. You can add short answer questions, multiple choice, and linear scale form fields to your survey to measure how respondents feel about topics. 

When collecting data to make decisions, you will notice that surveys are great for getting accurate information for your projects. They work for making key business decisions like increasing product prices, releasing new products, or adding/ removing features for products. 

Startups

Small businesses and startups have an invested interest in their customers. They must gather feedback from customers regarding the products, website experience, checkout process, and brand image to be able to make profitable changes. 

Google Forms has become a solution because it provides simple form templates, order forms, surveys, and quizzes. You can access responses and analytics to view the results individually or in charts and graphs. 

You also need the option to quickly add collaborators to your form so you can cooperate. This is especially true for small business owners who must work with different types of stakeholders. With the Form Publisher add-on, you can convert response data into more palatable formats like Google Sheets or Docs. 

Event planners

Event management keeps transforming as time goes by. It adapts to trends and global needs, switching from online to offline as needed. Services like Google Forms have been a godsend for event planners looking to facilitate appointments, registrations, reminders, and full-scale events alike. 

Add-ons

Google Forms has many useful core features that simplify data collection for users. But in particular cases, you may need more specific features and functionalities. That’s where Google Forms add-ons come in handy. 

What they do is help your Google Forms look and feel more versatile. Add-ons connect a form with third-party apps/platforms and offer solutions that Google Forms lacks. They also allow you to integrate the collected data with other Google Workspace productivity solutions, such as Google Sheets. In fact, they are supposed to simplify and optimize your workflows. 

Let’s review some popular Google Forms add-ons:

Timer add-ons

Some types of online forms – quizzes, surveys, tests, for example – should be timed to be more effective and comply with rules. You can add several add-ons to your Google Form to give responders some time, but not too much time, to complete the quiz. 

For educators, there are add-ons that provide screen tracking or camera recording to prevent cheating. 

Form submission notification add-ons

Unfortunately, Google Forms doesn’t have a robust online form notification system. But that doesn’t stop you from finding a workaround. One of the more popular add-ons is the capability of informing everyone with access to an active form that it has been submitted. 

This ability allows Google Forms users to stay on top of their assignments, studies, time-off requests, purchase orders, incident reports, and other situations. Some well-known add-ons are Form Publisher, Form Notifications, and Email Notifications for Google Forms. 

Automations

An essential part of any good form-building solution is the power of automation. The best part of Google Forms is that you can quickly connect your data to a spreadsheet from the Google Workspace ecosystem. Unfortunately, you only get some basic automations, so you need to find another solution for more extensive coverage. 

Some tools and apps integrate with Google Forms. The most notable one is Zapier, which allows you to create zaps that connect your form data automatically with other apps, like Asana. 

For more professional results regarding data automation, you can always choose a powerful formbuilder solution like 123FormBuilder. It ensures integration with thousands of third-party apps, including a two-way connection with Salesforce! 

Alternatives

The online form industry and software solutions offer a wide variety of options, including Google Forms, with complex features, powerful integrations, and effective data collection at scale.

The bare minimum features include template libraries, drag-and-drop editing, and classic field and question selections, and every form builder should already have them. But that is not all that should matter to you. Maybe you need a solution that provides seamless collaboration with stakeholders or colleagues or extensive data collection and management. 

Below, we explore five Google Forms alternatives that take formbuilding to a whole new level and allow you to streamline your data collection processes. 

123FormBuilder

With 123FormBuilder, you’re getting the same capabilities as Google Forms and much, much, much more. It’s a viable and direct alternative to Google Forms, with many more features and benefits, such as native integrations and ready-to-use form templates. Here are a few must-have features:

• Payment collection—Small business owners and companies alike love 123FormBuilder’s payment integrations. Native integrations include PayPal, Stripe, Square, and Authorize.net. Users can easily collect payments, donations, and subscriptions. A very important feature is the ability to add multiple payment processors on the same form. 
• Native integrations—123FormBuilder has native integration with over 40 third-party apps, including CRMs (Salesforce, Active Campaign, Hubspot), cloud storage software (Dropbox), and project management tools (Asana). 
• E-signatures—Adding a level of compliance to forms is a must for certain industries, such as healthcare, HR, financial services, and NPOs. You can’t natively add signatures to Google Forms, so 123FormBuilder becomes a great alternative. It provides the e-signature field starting with free accounts. 
• Form templates—When you require a quick form template, or you need to customize a field in an existing form, you can find what you’re looking for more easily within a template gallery. Luckily, 123FormBuilder has an extensive form template gallery comprising more than 3,000 ready-to-use form templates. You can find them by browsing categories or industries, helping you complete your work projects even easier. 
• Data management and security – Google Forms works great with Google Workspace solutions. However, if you need a more comprehensive solution for data management and security, then 123FormBuilder is your best bet. You can build reports from the collected data, get responses through forms, check form insights and analytics, and enjoy data encryption and security methods in place to keep your data safe. 

Microsoft Forms

It’s a choice when it comes to working with data within the Microsoft ecosystem. You can access it from all browsers and platforms, and it is a favorite for educators and businesses. You can create forms, surveys, and quizzes. 

Microsoft Forms allows you to use branching, allowing respondents to see only questions relevant to them based on their previous answers. You can see how Microsoft Forms fares against 123FormBuilder from our Microsoft Forms vs 123FormBuilder blog article. 

Jotform

This all-in-one solution is a popular online tool that proves user-friendly. The free plan limits you to 5 forms and 100 monthly submissions, but there are many paid plans you can choose from.

Overall, Jotform is a trustworthy survey tool with form template galleries and interesting editing features. There are many alternatives on the market, depending on what you need. See how Jotform compares to 123FormBuilder. 

SurveyMonkey

It’s the world’s leading survey and poll maker. This solution allows you not only to collect data from respondents but also to conduct market research using integrated tools like Audience. 

SurveyMonkey has many question types, especially compared to Google Forms. Plus, it can track who responds to surveys and can create custom charts and reports to allow you to better see the results, much like 123FormBuilder does with the Form Insights feature. There, you can see certain statistics for free, while others are available on the paid plans. See how SurveyMonkey fares against 123FormBuilder. 

Typeform

This is a minimalist form-creator, with a clean look. However, it remains an easy-to-use form solution, should you need one. Its free plan is limited, but you can quickly customize forms and add more form fields with a paid plan. 

Overall, Typeform is an interesting solution that many users find comfortable enough to try. You can check out how Typeform performs against 123FormBuilder from our blog article. 

Closing Thoughts

There are many form building options out there, but the most important is for you to find one that best suits your needs. Google Forms is an easy and popular option, especially for the school and educational communities. It provides native ecosystem connectivity, is aesthetically functional, and is a viable option always at hand. But it’s not the only name around.

Those looking for more functionalities and benefits from their form builder but who love ease of use can always choose 123FormBuilder as the best alternative around.

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